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6 top tips on how to send a great home swap request
Home Swapping Tips

6 top tips on how to send a great home swap request

Ellena Morgan
By Ellena Morgan - 10 minute read

6 top tips for messaging other members:

Always be friendly

While tech­ni­cal­ly the home swap­per you’re mes­sag­ing is a stranger — we can con­fi­dent­ly say that treat­ing them as such won’t get you far! Love Home Swap is a club, so even if you don’t know each oth­er yet, you already have some­thing in com­mon. Open your email with some­thing friend­ly or warm — and we real­ly encour­age you to take the time to use their name, even if you are mes­sag­ing mul­ti­ple swap­pers. It’s all about being personal.

Keep it sweet, but not too short

Many home swap­pers are busy peo­ple, so you don’t want to have to read through pages of text. Equal­ly how­ev­er, the name of the game here is estab­lish­ing a lev­el of rap­port and, ulti­mate­ly, trust — which requires more than a cou­ple of lines. We rec­om­mend around 200 words for a swap request. Key things to include would be: when you are look­ing to trav­el; who you will be trav­el­ling with or who will be stay­ing in their home; and why you’d like to stay in their home.

Peo­ple home swap with people

If you want to send a real­ly great swap request mes­sage, then make it per­son­al. Show some thought and con­sid­er­a­tion, whether you’re send­ing one request for this par­tic­u­lar trip or send­ing out sev­er­al in one loca­tion. Key things to include:

Use their name. It’s sim­ple but effective.

Com­pli­ment their home. Tell them why you’ve hand-picked their home for your holiday.

Sell your swap. If you’re send­ing a Clas­sic Swap request, let them know all about your place and what it has to offer them. Set your­self apart and tell them what makes your home special.

Ref­er­ence their pro­file. If there’s any­thing in their pro­file they ask for that you can offer — whether it’s a spa­cious fam­i­ly home, some­thing that relates to their hob­bies or even just your loca­tion — let them know about it.

Sell your­self. This is the begin­ning of a trust-estab­lish­ing exer­cise, so start off by being open. Let them know a lit­tle about who you are and maybe why you’re swap­ping, or your rea­sons for want­i­ng to trav­el to where they are.

Radi­ate respon­si­bil­i­ty. Remem­ber, this per­son will be leav­ing their home in your hands, so they want to hear that you’re respon­si­ble. Men­tion­ing details like your occupation(s) and any chil­dren or pets you have can help here. Not­ing any pre­vi­ous swap expe­ri­ence (if you have it) is also a great addi­tion. Anoth­er great way to build trust is by get­ting ver­i­fied by Love Home Swap to prove that you are a real’ person.

A’ for accuracy

Gram­mar and lan­guage are always impor­tant — so you need to con­sid­er this strong­ly when you write your mes­sage. If you’re writ­ing to some­one whose first lan­guage isn’t Eng­lish, con­sid­er using sim­ple, uni­ver­sal lan­guage. It’s also impor­tant to ensure your gram­mar and spelling are cor­rect, to avoid ambi­gu­i­ty and con­fu­sion. If you do speak oth­er lan­guages, it’s worth adding these in too. You may have a com­mon lan­guage you did­n’t expect, which might make them more inclined to reply.

Be flex­i­ble

Most swap­pers have a clear idea of dates they want to swap — which is fine, but your chances of swap suc­cess will be infi­nite­ly high­er if you can be even a lit­tle bit flex­i­ble. If you have any flex­i­bil­i­ty at all, try to con­vey this in your mes­sage. That could be some­thing like We’re hop­ing to swap to New York for one week any­time between June and August’ or a less flu­id We’d ide­al­ly like to swap to New York for the week start­ing July 11th, but may be able to move our dates slight­ly if you can’t make these work’. If you can sug­gest a cou­ple of dif­fer­ent dates — if you’re fair­ly fixed — that would be even better.

Fin­ish with flair

In your close off, show you’re seri­ous. Ask the mem­ber if they’d be kind enough to decline if they’re not inter­est­ed, so you can remove them from your poten­tial swap list and encour­age fur­ther dis­cus­sion. While you’re unable to exchange phone num­ber or emails, for your secu­ri­ty, until the swap is agreed on-site, just adding a sim­ple would be great to hear your thoughts’ or I’d love to dis­cuss fur­ther’ shows you’re coop­er­a­tive and invest­ed in mak­ing the swap work for both sides. As we’re all friends here, leave your regards at the door where your work emails are and try some­thing a lit­tle more per­son­al like warm wish­es’ or look for­ward to hear­ing from you’. Com­plete with a sign off — ide­al­ly both your first name and last name (includ­ing who you are swap­ping with), to build a feel­ing of legitimacy.

Tim­ing is everything

Peo­ple aren’t always check­ing their mes­sages — so be mind­ful of this. Try to leave your­self as much time as pos­si­ble to arrange your swap, and also be lenient with how long you expect a reply with­in. Some peo­ple will mes­sage back in a mat­ter of hours, oth­ers pos­si­bly a cou­ple of weeks. If you are hav­ing trou­ble with response rates, do get in touch with our team who may be able to fol­low up with the member.

Dis­cov­er oth­er top tips on home swap­ping and share your home swap­ping tips using the hash­tag #love­home­swap on Twit­ter, Insta­gram and Face­book or drop us an email at info@​lovehomeswap.​com